Reproduction Fees and Policies

The Library provides access to our collections online through a number of venues, including our image collections and exhibitions, as well as Flickr and a variety of other sources. If you would like a reproduction of an item not available from any of those sources, you can contact us for information about requesting a digital copy.

Standard size (smaller than 8.5”x11”)

Type of Patron               

Intended Use

File Format

Fee / image

Individual Use

Personal use; Creative work

300 dpi, tiff

$10

Non-profit org

Advertising; Web publishing; Creative work

300 dpi, tiff

$10

Commercial

Advertising; Web publishing; Inclusion in published material (print or electronic)

600 dpi, tiff

$30

 

Oversized  (larger than 8.5”x11”) or too fragile for flat scanning

Type of Patron               

Intended Use

File Format

Fee / image

Individual Use

Personal research; Creative work

400 dpi, tiff

$10

Non-profit org

Advertising; Web publishing; Creative work

400 dpi, tiff

$10

Commercial

Advertising; Web publishing; Inclusion in published material (print or electronic)

400 dpi, tiff

$30

Additional Fees:

Rush processing (48 hour turnaround)     $75

Delivery via CD-ROM*                             $ 5

Please Note:

These fees represent the cost of acquiring a scan of an item; patrons are responsible for determining copyright status and negotiating with copyright holders when necessary.

We encourage researchers to use their own cameras (after disabling flashes) to take photographs of collection items during their visits. There is no fee for researcher photographs. Photography of large portions of a collection may require the approval of the Special Collections Librarian or Rhode Island Collection Librarian. Flatbed scanners are not allowed.

All use of Rhode Island Collection images must credit the PPL in the following format: Photo Name, Photo Number, Rhode Island Collection, Providence Public Library, Providence, RI.

For all other collections, citations should provide the following: Call number or other identification, collection name (e.g. “Nicholson Collection”), “Providence Public Library Special Collections, Providence, RI”. 

Unless otherwise requested, image files will be provided to the patron via Dropbox or over email for free.  Patrons may provide an external hard drive or flash drive at their own expense or purchase a CD-ROM. 

Requests beyond 10 images require approval by the Special Collections Librarian or Rhode Island Collection librarian and may include additional fee and processing time.

Payment must be received by check or credit card upon receipt of invoice before image files will be provided. 

We reserve the right to refuse to scan materials that may be damaged during the scanning process.  

Any item requested for digital reproduction will be considered for addition to PPL’s publicly-available online collections.