Job Opportunities

POSITIONS AVAILABLE

 

PROGRAMS AND EXHIBITION MANAGER

GENERAL STATEMENT OF DUTIES

Providence Public Library (PPL) is a private, independent nonprofit 501-c-3 institution and is in its fourth year of implementing its Strategic Plan – Think Again!  Part of the Library’s strategy is to create impactful programming with measureable outcomes that connect to our target audiences: Art and design community, teens, very young children/caregivers, DownCity residents, and workforce development for immigrants, English language learners and other job seekers. We’re looking for an experienced Programs and Exhibition Manager who will bring enthusiasm and passion to our institution.

Another key aspect for the Strategic Plan is the creation of a yearly Program and Exhibition Series.  It is the responsibility of the Programs and Exhibition Manager to coordinate an annual exhibition and program series that are both educationally impactful and complementary to the physical items on display during the course of the yearly exhibition. The Programs and Exhibition Manager works closely internally with the Education and Collections Departments and externally with other organizations and community groups to ensure high quality programming, not only during the focused Program and Exhibition Series, but year around.  During the course of the year the Programs and Exhibition Manager will also arrange PPL’s ongoing conversation series, the Empire Club.  This position should have strong contacts with the Providence humanities, art, and cultural communities, and a proven track record of collaboration and expertly curated quality experiences.  The incumbent will also base programming on evidence of community needs and interests particularly those of the Library’s target audiences.

The Programs and Exhibition Manager oversees a staff of one, whose primary job is to coordinate the rental of library spaces to outside individuals and organizations, working closely with PPL’s exclusive caterer, Russell Morin’s Fine Catering. 

DUTIES

  • Oversees adult programming, coordinating with other library staff for intergenerational programming when possible.
  • Seeks and promotes library engagement with community agencies and organizations for mutual benefit.
  • Serves as a library representative in the community.
  • Assists in communication and marketing efforts, including website, print and social media, to promote and highlight library cultural activities.
  • Communicates effectively and warmly with diverse staff and public.
  • Contributes input and feedback to the Management Team for areas of improvement and innovation.
  • Oversees the yearly Program and Exhibition Series and acts as liaison between the Education and Collections Departments, coordinating a cohesive and impactful series of humanities and educational programs that compliments the yearly theme and physical items on display.
  • Oversees The Empire Club series
  • Understands library policies and procedures and applies them to library operations.
  • Champions and models collaboration across all library departments
  • Other duties as assigned.

QUALIFICATIONS AND REQUIREMENTS

  • Masters in appropriate field of study.
  • Previous professional library experience highly preferred.
  • Outstanding skills and evidence for building and being part of teams.
  • Strong evidence of gathering and responding to input from the community.
  • Flexible and positive approach to work and the ability to take advantage of opportunities to accomplish shared goals.
  • Excellent problem solving skills including the ability to take positively handle abstract and concrete variables
  • Excellent customer service skills including high level of diplomacy.
  • Supervisory experience preferred.
  • Computer expertise required.
  • Ability to effectively follow instructions from supervisor with ability to self start.
  • Ability to effectively communicate ideas and information in written and verbal form.
  • Outstanding small and large meeting facilitation skills

SALARY

Commensurate with appropriate experience.  This is a full-time position in a business casual environment with excellent benefits.

DEADLINE FOR RESUME/COVER LETTER

September 1, 2017

RESUME, COVER LETTER and REFERENCES TO:

Human Resources
Providence Public Library
150 Empire Street
Providence, RI 02903
Email:  hr@provlib.org

____________________

 

HEAD LIBRARIAN, INFORMATION SERVICES

Providence Public Library (PPL) is pleased to announce a reorganized unit within the library -- Technology and Information Services.  In 2018, the Library will also begin a major transformation of most of its public service spaces, including a new technology-rich information commons, the Workshop (an open learning and collaborative space) and a merged public services desk, and is seeking to add an innovative seasoned service-oriented individual to join our leadership team.  This is an exciting opportunity to work in a dynamic, high-tech learning organization and contribute to a progressive, service oriented library.

POSITION SUMMARY

This key position reports to the Director of Technology and Information Services and innovatively champions the merging of two of the library’s more traditional units (Circulation and Reference) to provide responsive and effective circulation and reference support across all aspects of Information Services operations.  The incumbent is accountable for activities related to both Circulation and Reference operations including borrower services, interlibrary loan, delivery, collection development, reference, instruction and outreach.  The incumbent supervises the delivery of point-of-need assistance to library customer and visitors, including second tier technology troubleshooting and support.

PRINCIPAL ACCOUNTABILITIES

  • Directs Information Services team in providing reference, readers/audiovisual/technology advisory and borrower services for library customers

  • Leads teams to create, coordinate and present library programs, special events and outreach for community and to provide high quality borrower services

  • Creates and maintains schedule for Information Services team in consultation with Senior Information Services Specialist

  • Works collaboratively with Education Department to present public programs and develop complementary services including the library’s new public service spaces (reference to Workshop space)

  • Coordinate department’s instructional efforts including leading and/or developing workshops, series, etc.

  • Works with internal Marketing team to create and coordinate publicity and marketing for library Information programs and events

  • Works collaboratively with Senior Information Services Specialist to coordinate department efforts in library marketing, including book display merchandising, blog posts, digital signage, website, and social media contributions, etc.

  • Develops relationships with area libraries and organizations through presentations and collaborative projects

  • Supervises Information Services team and volunteers; organizes ongoing training for both teams

  • Provides Adult reference and reader’s advisory service to library customers

  • Assists Head Curator of Collections with collection development and management projects

  • Participates fully as member of Library’s Collection Development team

  • Participates in Library’s data collection and analysis efforts

  • Participates fully as member of Library Management Team; willing to work evenings and weekends; performs related duties as required

  • Participates in professional development activities at local and state level as necessary

  • Stays current with library trends and emerging technologies

  • Spanish speaking is very desirable

QUALIFICATIONS AND REQUIREMENTS

  • Librarian with an MLS from a graduate library school accredited by ALA and 5 years progressively more responsible professional library experience required
  • A strong background in computers/technology, digital literacy and non-print materials formats
  • Patience, tact, and excellent communication skills
  • Enjoys learning as well as teaching
  • Ability to train and supervise library staff
  • Evidence of teaching/presentation experience and facility
  • Strong organizational talents
  • Demonstrates creativity, flexibility, and a positive attitude
  • Poise in a busy setting serving library customers and staff with high expectations
  • Excellent reference skills and ability to relate to library customers of all ages
  • Ability to exhibit good judgment and establish effective working relationships with staff, colleagues within the library system, local government personnel
  • Ability to plan and coordinate the work of others
  • Ability to exercise leadership and motivate others
  • Ability to establish effective working relationships with community organizations
  • Warm, outgoing personality

The position is best filled by an energetic, innovative individual with an ALA accredited MLS and 5 years’  library experience, with a minimum of 3 years of demonstrable supervisory experience.  Knowledge of automated library systems, reference  and circulation service operations, databases, copyright law, and web development strongly preferred. Excellent oral, written, and interpersonal communication skills are essential. Interest in library trends and emerging technologies, intermediate word processing and spreadsheet abilities, and ease with technology and social media are imperative. Outstanding work ethic, strong commitment to customer-centered services and flexibility is critical.  Candidates must possess the ability to work both independently and in a fast-paced team environment with diverse patrons and coworkers. 

 

SALARY

No less than $45,000 and commensurate with appropriate experience.  This is a full-time position in a business casual environment with excellent benefits.

 

DEADLINE FOR RESUME/COVER LETTER

September 1, 2017

RESUME, COVER LETTER and REFERENCES TO:

Human Resources
Providence Public Library
150 Empire Street
Providence, RI 02903
Email:  hr@provlib.org

____________________

 

PT ADMINISTRATIVE ASSISTANT to FINANCE & DEVELOPMENT

GENERAL STATEMENT OF DUTIES

Providence Public Library is seeking a part-time Administrative Assistant to assist  and provide support to our Finance and Development offices.   This is a newly formed position with opportunities for growth depending on performance and demonstrated skill sets.  Responsibilities include, but are not limited to:

PAYABLES CLERK – cutting accounts payable checks in our financial management system, mailing out bills, communicating with vendors, checking payable for accuracy, filing

BANKING/RECEIVABLES - assist in processing and making physical bank deposits, including picking up and reconciling monies from various departments

DEVELOPMENT – assisting with charitable gift processing, direct mailings, gift acknowledgement, and other administrative duties as necessary

MISC - Ordering, tracking, and delivering office supplies, posting and delivering outgoing mail.  Packaging and tracking toner for shipping/recycling.  Copying, faxing, filing, shredding and other admin. tasks as needed.

QUALIFICATIONS

  • Previous experience with Accounts Payable and Accounts Receivable

  • Previous experience with Development/Fundraising

  • Strong attention to detail

  • Robust communication skills

  • A can-do attitude and willingness to ask questions and learn

  • Knowledge of financial software preferred.

SALARY

(Hourly): $18-$20 an hour depending on experience

10-15 hours per week, flex-time available

DEADLINE FOR RESUME/COVER LETTER

September 1, 2017

RESUME, COVER LETTER and REFERENCES TO:

Human Resources
Providence Public Library
150 Empire Street
Providence, RI 02903
Email:  hr@provlib.org

____________________

DIRECTOR OF DEVELOPMENT

GENERAL STATEMENT OF DUTIES

Providence Public Library (PPL) is a private, independent nonprofit 501-c-3 institution and is in its fourth year of implementing its new Strategic Plan – Think Again! Part of the Library’s strategy is to identify new streams of support and revenue and focus resources and fundraising efforts on projects that connect to our target audiences: Art and design community, high school students, very young children/caregivers, DownCity residents, and workforce development for immigrants, English language learners and other job seekers. We’re looking for an experienced Development Director who will bring enthusiasm and passion to our institution.

The Director of Development is responsible for the planning, organization, implementation and evaluation of a comprehensive development program to raise funds to support the development and enhancement of library services provided by Providence Public Library. She/he reports to the Executive Director of the Library and is responsible for providing leadership and professional expertise in fundraising and the ongoing management of the Library’s development program and staff. This includes working with the Director, the Development Committee of the Board of Trustees, the chairs of the Conservator and Lumiere Societies and the Development and Foundation staff to design a scheme of action consistent with the organization’s overall goals and objectives, and the subsequent implementation of such a plan. He/she has primary responsibility for planning and preparing all development related activities and materials, including annual fund drives, endowment campaigns, corporate grants, capital campaigns, special projects, planned giving and other related activities. She/he is also expected to perform much of the professional work of the department and to work with the Chief of Staff and Director to oversee the receipt, recording and acknowledging of all donations to the Library. As an administrator, he/she is expected to fully participate in the ongoing management of the organization.

MAJOR RESPONSIBILITIES

  • Provide leadership and design goals, timetables and schedules for the implementation of development campaigns to support Providence Public Library’s exciting, new strategic plan and its ongoing operations of roughly $5M

  • Coordinate and implement all campaign activities, including the $8M capital campaign to transform the Empire Street wing and the annual fund drive

  • Alongside the Marketing Director, design, develop and distribute all campaign-related literature, brochures and other materials for annual fund drive

  • Prepare and distribute progress reports

  • Research, identify, and evaluate individual prospects, foundations, and corporations as potential donors

  • Provide leadership to the employees of the Development office

  • Plan and implement procedures and systems for prospect information control

  • Manage the Conservator and Lumiere societies and the library’s planned giving program

  • Assist Executive Director, Trustees and Corporation members in the cultivation and solicitation of prospective individual and corporate donors

  • Work with Executive Director and Library staff to discover and develop potential grant opportunities and assist with project proposals

  • Prepare reports and analyses of fund raising activities for Executive Director, Development Committee and Trustees

  • Reconcile Development reporting with the Business Office

  • Work with Chief of Staff to develop and maintain systems of recording pledges and payments

  • Report funds and materials donated to the Library to the Business Office

  • Prepare departmental budget requests and administer departmental budget

  • Represent the Library at professional events, meetings and activities to stay informed of current developments in the field

  • Train and lead other staff to support fundraising efforts

  • With the Executive Director, develop the Board’s capacity to fundraise

QUALIFICATIONS

  • Energy, entrepreneurship, enthusiasm, and comprehensive knowledge of the principles and practices of development, including grantsmanship

  • Minimum 5-10 years of fundraising and institutional development experience with solid track record of successful asks

  • Bachelor’s degree or an equivalent combination of education and experience.

  • Legal or financial experience a plus

  • Ability to work well in a team, while providing leadership to subordinates

  • Proven track record of achieving revenue targets/quotas of at least $1M annually

  • Demonstrated successful experience with major gift bequests, fundraising event planning, cultivating new donors and more

  • Knowledge of Raiser’s Edge fundraising software

  • Familiarity with Rhode Island and New England-based funders and foundations

  • Familiarity with national and international foundations and corporations

  • Demonstrated leadership experience planning, implementing and selling major development activities

  • Ability to work effectively with a wide variety of people, including, trustees, managers, professionals, support staff within the organization, and with people from all social and economic levels as the organization’s representative

  • Experience in working with senior level executives and management in a non profit organization

  • Strong partnership and event-planning skills

  • Demonstrated ability to supervise, manage and inspire staff to excel.

  • Excellent communication skills and an ability to write concisely and persuasively

SALARY: Commensurate with appropriate experience. This is a full-time position in a business casual environment with excellent benefits. 

DEADLINE FOR RESUME/COVER LETTER:  August 18, 2017

RESUME, COVER LETTER and REFERENCES TO:

Human Resources
Providence Public Library
150 Empire Street
Providence, RI 02903
Email:  hr@provlib.org 

____________________

 

 PART-TIME MAINTENANCE

Sundays with possibility for more hours

DUTIES

Maintains, repairs and operates building systems, equipment and components including but not limited to electro-mechanical and HVAC systems; operates and maintains low pressure boilers and air conditioning systems; maintains small machinery; repairs furniture; performs light carpentry; interior and exterior painting.  Drives snowplow, operates snow removal equipment and shovels snow as necessary; assists with building security. Must be capable of lifting 100 pounds, working on ladders, staging and roofs.

May be assigned other duties as necessary.

QUALIFICATIONS

Must be a responsible worker, willing to learn, follow direction and able to work independently.

Requires stationary engineers’ license, and broad experience and/or training in building maintenance, construction, or related field.

High School graduation or GED required

References, security check and drug testing required.

HOURLY RATE:   $19.00

DEADLINE FOR APPLICATIONS:  Until Position is filled

 

AN AFFIRMATIVE ACTION/EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER


Human Resources
Providence Public Library
150 Empire Street
Providence, RI 02903
Email:  hr@provlib.org