Job Opportunities
Grants Coordinator
Part-time, 20 hours per week
The Grants Coordinator is a member of the Library’s External Relations Team and works closely with all External Relations Team members, as well as with members of other Library departments, to support the planning, development, execution, and submission of a broad range of grant proposals that fund the full scope of the Library’s work and mission.
PPL has developed a robust grants program over the past six years encompassing private, state, and federal grant submissions and awards. The Grants Coordinator will report directly to the Grants Manager and will support the full range of activities needed to sustain our grants program and help elevate it to the next level.
Primary Duties & Responsibilities:
- Conduct ongoing prospect research to identify new grant opportunities that are well-aligned with PPL’s work; help maintain updated prospect and deadline calendars and/or up-to-date deadline notifications in Raiser’s Edge.
- Liaise, collaborate, and communicate with Library staff on a regular basis for program updates, expansions, outcomes, and other content to include in proposals and reports.
- Support the development, completion, and submission of grant proposals, including writing, making updates to language and content, collecting attachments, and conducting final submissions.
- Support tracking and completion of reports and other follow-up tasks for grants received.
- Support grants tracking within Raiser’s Edge including continually uploading proposals, budgets, reports, cover letters, correspondence with funders, etc.
- Support ongoing in-person, virtual, email and/or phone correspondence with funders and key contacts as needed.
- Other duties as assigned.
Additional Skills:
- Proficiency in English and excellent verbal, written and presentation skills.
- Excellent interpersonal communication skills.
- Strong attention to detail; fact-checking skills.
- Strong organizational, analytical, and research skills.
- Demonstrated creativity and positivity.
- Ability to multi-task/work on multiple projects at once.
- Comfortable working with various technology (i.e. Microsoft programs, Google Docs/Drive, Raiser’s Edge).
- Perform quality work within deadlines with or without direct supervision.
- Interact professionally with other staff, patrons/supporters, and partners.
- Work effectively as a team collaborator and contributor on all assignments.
- Work independently while understanding the necessity for communicating and coordinating work efforts with other employees and organizations.
Education & Experience Required:
- 3+ years of experience in Writing, Communications, Development or related roles
- Computer proficiencies in Microsoft Office (especially Word and Excel) and Google Office Suite
- Spanish language proficiency/bilingual a plus
- Raiser’s Edge experience a plus
- iWave experience a plus
Additional Requirements:
- Position Location – Providence, RI
- Physical requirements – none
- Driving/Travel requirements – 0-10%
This position is:
Non-Exempt and is not part of the Union.
Hours: 20 hours per week, flexible schedule based on Monday - Friday, 8 am – 5 pm. Flexibility is needed for grantor events, etc.
Hourly rate: $18 - $22 per hour depending on experience
Position is open until filled.
Submit Cover Letter and Resume to:
E-mail: HR@provlib.org
or
Fax: 401-455-8002
or
The Providence Public Library
Attn: HR
150 Empire Street
Providence, RI 02903
Equal Opportunity
In order to provide equal employment and advancement opportunities to all individuals, employment decisions at the Providence Public Library are based on merit, qualifications, and abilities. PPL is committed to a policy of non-discrimination and equal opportunity for all employees and qualified applicants without regard to race, color, religion, gender, sex (including pregnancy, childbirth or medical or common conditions related to pregnancy or childbirth), sexual orientation, gender identity, gender expression, marital status, familial status, national origin, ancestry, age (40 and above), disability, veteran status, military service, application for military service, genetic information, receipt of free medical care, or any other characteristic protected under applicable law. PPL will make reasonable accommodations for qualified individuals with known disabilities, in accordance with applicable law.
SECURITY OFFICER
(part time 20 hours per week)
Key Purpose/Summary:
The Security Officer will protect people and property from possible criminal activity and will be responsible to promote and maintain a safe environment for staff and patrons, assessing situations as they arise and reduce the Library’s liability with best processes, procedures, communication and documentation.
Primary Duties & Responsibilities:
- Conducts regular walk-throughs and security inspections by patrolling and monitoring assigned areas.
- Monitors surveillance cameras, inspects property, and monitors patrons.
- Contacts law enforcement or fire department in case of an emergency.
- Familiarity with Code Adam scenarios.
- Checks doors, windows, and gates to ensure the property is secure.
- Respond to on-site alarms in the absence of the Facilities Director.
- Ensures building capacity limits are not exceeded.
- Acts as Safety Officer in conjunction with HR for various COVID procedures. Makes sure all staff and patrons entering the building are wearing a mask and are socially distant while in the building. Monitor various cleaning stations throughout the building and refill as needed.
- Investigate reports of suspicious activity on the property.
- Escorts discharged staff, trespassers, and other unwelcome parties off the premises.
- Takes proactive steps to provide a safe and secure working environment for staff, patrons, and visitors.
- Provides security for and monitors access to limited and restricted access.
- Collaborates with management to develop, prepare, and implement safety and security policies and procedures to promote and ensure a safe working environment.
- Submits recommendations for improvements, updates, and/or additions to the safety management program including emergency preparedness, accident prevention, general safety, and risk management.
- Identifies opportunities to minimize workplace injuries, accidents, and health problems.
- Ensures compliance with federal, state, and local safety laws, regulations, codes, and rules.
- Performs other duties as assigned.
Additional Skills:
- Excellent verbal and written skills.
- Excellent observational skills and attention to detail.
- Ability to remain calm in high-pressure situations.
- Must be a team player and be willing to jump in and help out.
- Authoritative verbal communication skills.
- Strong attention to details and strong organizational skills.
- Comfortable working with various technology (i.e. Microsoft programs, Google Docs/Drive).
- Perform quality work within deadlines with or without direct supervision.
- Interact professionally with other employees, patrons, and suppliers.
- Work effectively as a team contributor on all assignments.
- Work independently while understanding the necessity for communicating and coordinating work efforts with other employees and organizations.
Education & Experience Required:
- High school diploma or equivalent required.
- Security guard training certification preferred.
- At least 5 years of experience required.
Additional Requirements:
- Driving/Travel requirements – 0-10%
- Position Location – Providence, RI
- Physical requirements – ability to occasionally lift/move up to 25lbs.
- Ability to patrol the property and access areas quickly.
- Prolonged periods sitting at a desk and monitoring surveillance equipment.
This position is:
Non-Exempt and is not part of the Union
Hours: Part time 20 hours per week, days, nights, and weekends are required.
Hourly Range: $15 - $17
Submit Cover Letter and Resume to:
E-mail: HR@provlib.org
or
The Providence Public Library
Attn: HR
150 Empire Street
Providence, RI 02903
or
Fax: 401-455-8002
Equal Opportunity
In order to provide equal employment and advancement opportunities to all individuals, employment decisions at the Providence Public Library are based on merit, qualifications, and abilities. PPL is committed to a policy of non-discrimination and equal opportunity for all employees and qualified applicants without regard to race, color, religion, gender, sex (including pregnancy, childbirth or medical or common conditions related to pregnancy or childbirth), sexual orientation, gender identity, gender expression, marital status, familial status, national origin, ancestry, age (40 and above), disability, veteran status, military service, application for military service, genetic information, receipt of free medical care, or any other characteristic protected under applicable law. PPL will make reasonable accommodations for qualified individuals with known disabilities, in accordance with applicable law.
PROGRAM COORDINATOR
The Program Coordinator manages and administers Adult Education/Workforce (RIFLI).
Primary Duties & Responsibilities:
- Recruit, hire, train, and mentor teachers and volunteers. Provide HR paperwork and liaise with HR on necessary forms and requirements.
- Revise, update and disseminate student, teacher handbook, and volunteer handbooks.
- Determine, establish and operate class and service sites, in coordination with library and other community partners. Ensure that space for programs and events is secured, all stakeholders have clear communication about expectations and responsibilities, and areas are professional and organized.
- Create and assign schedule for classes and determine registration dates.
- In coordination with staff, develop and manage the curricula for classes to meet funding requirements and student needs. Manage monthly reporting.
- Oversee program assessment policies, ensure teachers are trained and following guidelines. Collect and analyze program performance. Organize and run regular staff meetings.
- Work with staff and community partners to successfully transition students to employment, training and educational opportunities and programs.
- Coordinate marketing and promotion of the Adult Education programs, including flyers, online presence, and community outreach.
- Respond cheerfully and promptly to inquiries about program. Make appropriate referrals to community resources.
- Maintain wait lists; contact people when appropriate for registrations.
- Maintain communication with Lead Teachers and Children’s Teachers. Troubleshoot site problems, provide materials and necessary forms, coordinate sub coverage, produce teacher admin updates, and maintain RIFLI Teacher Google Site.
- Instruct as needed.
- Supervise Professional Development processes for staff, approve PD Plans, and perform teacher evaluations.
- Check and approve staff hours submitted and entered into payroll system and prepare paper timesheets for staff to confirm hours.
- Manage data collection from teachers, volunteers and students, input data, and ensure data quality. Oversee LACES database.
- Analyze program data and produce reports as needed. Keep track of grant applications and reporting deadlines.
- Create, track and manage all invoices, MOU’s and liaise with Finance Dept to confirm monthly salary off-sets, budgets, and other monetary matters.
- Represent library and department by attending regional and statewide meetings and conferences.
- Help manage relationships with consortia partners, including but not limited to funders, Department of Education, Local Employers, Adult Education Organizations, Local Museums, Local Colleges and Universities, and professional organizations.
- Serve as member of the RI Adult Education Tech Hub to provide professional development training opportunities for adult educators statewide.
- Perform other duties as requested.
Additional Skills:
- Excellent verbal and written skills.
- Strong attention to details and strong organizational skills.
- Comfortable working with various technology (i.e. Microsoft programs, Google Docs/Drive).
- Perform quality work within deadlines with or without direct supervision.
- Interact professionally with other employees, patrons, and suppliers.
- Work effectively as a team contributor on all assignments.
- Work independently while understanding the necessity for communicating and coordinating work efforts with other employees and organizations.
- Knowledge of LACES database system and NRS requirements of data collection.
Education & Experience Required:
- MA in Adult Education or related field
- 5 years experience in Adult Education program management
- CASAS certified proctor.
- Computer proficiencies in Microsoft Office and Google products.
Additional Requirements:
- Driving/Travel requirements 30%
- Position Location – Providence, RI
- Physical requirements – ability to occasionally lift/move up to 25 lbs.
This position is:
Exempt and is not part of the Union
Hours: 35 hours per week, flexible schedule needed
Salary Range: $55,000 - $60,000
Position is open until filled.
Submit Cover Letter and Resume to:
E-mail: HR@provlib.org
The Providence Public Library
Attn: HR
150 Empire Street
Providence, RI 02903
Fax: 401-455-8002
Equal Opportunity
In order to provide equal employment and advancement opportunities to all individuals, employment decisions at the Providence Public Library are based on merit, qualifications, and abilities. PPL is committed to a policy of non-discrimination and equal opportunity for all employees and qualified applicants without regard to race, color, religion, gender, sex (including pregnancy, childbirth or medical or common conditions related to pregnancy or childbirth), sexual orientation, gender identity, gender expression, marital status, familial status, national origin, ancestry, age (40 and above), disability, veteran status, military service, application for military service, genetic information, receipt of free medical care, or any other characteristic protected under applicable law. PPL will make reasonable accommodations for qualified individuals with known disabilities, in accordance with applicable law.
HEAD OF ADULT EDUCATION
There are three major public service departments of the library: Collections, Technology and Information Services, and Education. The Education Department is the largest department and currently encompasses four main program areas: Early Childhood and School-Age Children, Teens, and Adults. The Adult Education services of PPL includes, but not limited to: basic literacy, English language acquisition, workforce development, and Technology training. The Head of Adult Education is responsible for the alignment of the Department’s work with PPL’s strategic plan and mission.
The Head of Adult Education oversees a department of multiple full and part-time staff and a fluctuating number of contractors, volunteers and interns and is responsible for the department’s annual budget (FY21). The Head of Adult Education reports to the Director of Learning and is a key member of the PPL Administrative team. The position requires a high level of skill in:
- relationship, team building and stewardship
- vision, strategy and innovative approaches
- operational and data driven decision-making and leadership.
Innovative Leadership
- Design innovative educational programming responsive to community needs and trends in the field.
- Ensure a culture of continuous improvement, including developing new programs and enhancements to existing programs.
- Coordinate planning and implementation for new and existing educational programming including budget, staffing, resources, curricula, school/university aligned student credentials/certificates and partnerships.
- Ensure the development and updating of policies and procedures to support education and DEI initiatives.
- Serve as a collegial and productive member of the library’s Administrative team.
- Manage special projects as they emerge.
- Actively participate in fundraising, grant-writing and related development activities to support education at PPL.
Strategic Partnerships
- Provide forward-thinking leadership to identify, evaluate, develop and mange strategic partnerships that help to achieve organization and programmatic goals and opportunities for growth.
- Represent PPL at local, state and national levels of Adult Education and Workforce Development to network, generate new leads, strengthen existing relationships and ensure that PPL maintains a high professional profile.
- Expands PPL’s professional connections and visibility in local education, workforce development and related areas, thus strengthening the PPL’s reputation as a leader in education.
- Work closely with partners to maximize contributions and achieve shared objectives.
- Explore, recommend, design and implement new Adult Education and Workforce Development programs.
Program Effectiveness
- Set and ensure that qualitative and measurable learning objectives are in place and met.
- Ensure that data is collected, shared and analyzed and used to inform decision-making and attract additional resources and support.
- Monitor program effectiveness and make adjustments as needed.
Communication
- Provide clear and timely communication to department members, across the library and externally.
- Ensure programs are promoted to ensure participation and highlight the value and benefits of education programs.
- Work with Marketing and staff to communicate PPL’s programs to the community in order to build audiences and expand the reach of education.
Resource Development and Management
- Work with the Director of Learning to initiate and build meaningful, sustained relationships with funders and community partners to result in funding opportunities.
- Assist with short, medium and long term funding strategies to ongoing activities and resource allocation decisions.
- Assist in fundraising, grant-writing, and related development activities to support the education department.
- Oversee development, implementation and monitoring of the Adult Education department budget.
- Manage, monitor and approve expenditures from the official operating budget and ensure that they are within established timelines.
- Oversee compliance for grant reporting.
Personnel
- Integrate policy, programs, and accountability within the department, promoting collaboration, efficiency, institutional unity and vision, as well as the highest standards of content.
- Supervise and coach staff, directly or through appropriate delegation, to create a positive, high performing team environment.
- Direct and participate in personnel actions such as recruiting, hiring, termination, assignment, evaluation of employees, training and scheduling.
- Periodically review staff positions and job descriptions in accordance with changing needs and adjust departmental organizational structures as needed.
Additional Skills:
- Excellent verbal and written skills.
- Strong attention to details and strong organizational skills.
- Comfortable working with various technology (i.e. Microsoft programs, Google Docs/Drive).
- Perform quality work within deadlines, with or without direct supervision.
- Interact professionally with other employees, patrons, and suppliers.
- Work effectively as a team contributor on all assignments.
- Work independently while understanding the necessity for communicating and coordinating work efforts with other employees and organizations.
Education & Experience Required:
- Master’s Degree preferred, or candidates can substitute BA degree with 5+ years’ experience in lieu of MA degree.
- 5 Years of Experience in Education and/or Educational Management.
- Knowledge of RI Adult Education and Workforce Development systems preferred; Knowledge of LACES database helpful.
- Grant writing experience is helpful.
Additional Requirements:
- Driving/Travel requirements – 0-20%
- Position Location – Providence, RI
- Physical requirements – ability to occasionally lift/move up to 25 lbs.
This position is:
Exempt and is not part of the Union
Hours: 35 hours per week, flexible schedule
Salary Range: $60,000 - $68,000
Position is open until filled.
Submit Cover Letter and Resume to:
E-mail: HR@provlib.org
The Providence Public Library
Attn: HR
150 Empire Street
Providence, RI 02903
Fax: 401-455-8002
Equal Opportunity
In order to provide equal employment and advancement opportunities to all individuals, employment decisions at the Providence Public Library are based on merit, qualifications, and abilities. PPL is committed to a policy of non-discrimination and equal opportunity for all employees and qualified applicants without regard to race, color, religion, gender, sex (including pregnancy, childbirth or medical or common conditions related to pregnancy or childbirth), sexual orientation, gender identity, gender expression, marital status, familial status, national origin, ancestry, age (40 and above), disability, veteran status, military service, application for military service, genetic information, receipt of free medical care, or any other characteristic protected under applicable law. PPL will make reasonable accommodations for qualified individuals with known disabilities, in accordance with applicable law.